Simplicity and Flexibility are the Foundations of
foundations of our
CPA-imaging™ software are
simplicity and adaptability. Through our partnership with
Adobe, we have created an imaging software package that is
powerful, easy to use, and will turn every document into
the time-tested PDF file format.
the PDF file format with our CPA-imaging™ software creates
an imaging solution which other vendors cannot compete.
software embeds the search words into the PDF document, enabling
the documents to be searched and retrieved by multiple
search engines. This guarantees that you will always be
able to retrieve your documents in the future. It also
provides the flexibility to transfer the documents from a
server to a laptop computer, or a Tablet PC, while
maintaining the ability to search and retrieve the
documents on these portable devices.
dtSearch Web index
Multiple indexes can be created to
search and retrieve a specific set of documents. The
search is performed through a browser interface and the
documents are viewed by Adobe Acrobat Reader. Therefore,
there are no additional licensing fees to search and
retrieve documents using CPA-imaging™.
Live Interactive Demo
To experience how easy it is to retrieve records on the Web through your browser, follow
the link to our sample CPA-imaging™ website.
To access the website you will need the users name and password.
(Both are case sensitive and contain no spaces.)
Go to demo website >
Password = cpa
What are the benefits of CPA-Imaging™ for your accounting firm?
Saved Storage Space:
accounting firms maintain rows of filing cabinets and
workrooms congested with paper documents, at rent prices
ranging up to $100/ft. As paper files grow at the rate of
20% - 25% a year, many firms simply run out of space to
store their client files on-site, and are forced to use
outside document repositories to manage their overflow.
Document storage and delivery problems are multiplied when
accountants work in satellite offices, and each office
must organize and store its own set of files.
By archiving electronic PDF files instead of paper, firms
can save thousands of dollars in annual storage and
administration costs. Storing and delivering accounting
documents as platform and application-independent PDF
files eliminates the expense and nuisance of managing the
paper alternative. Members of the firm can have access to
the electronic documents at any time and from any
Our document imaging system allows you to store 21,000
documents on a $1.00 CD or 2,700,000 documents on a 80 GB
external hard drive costing about $250. A simple
comparison illustrates our message: contrast the one time
charge of $250 to the annual cost of maintaining 296 file
Access to Documents:
past, the ability to incorporate electronic documents into
the web has been expensive and often an unrealistic
process. Barriers, such as costly conversion processes of
Meta tags to
documents with HTML or XML conversion applications, have
driven the price of sharing documents on the web beyond
the reach of most accounting firms, until now. Our
document imaging system allows accounting firms to
affordably create electronic documents that are easily
shared via the World Wide Web. No other system on the
market offers this advantage, and the reason is simple; we
embed our labels into the electronic PDF document.
The benefit of this feature is enormous to our customers.
Since our system automatically embeds the label into the
PDF document, all the key search words and numbers
contained in the label are searchable. This label can be
searched by every major search engine that supports PDF
document recognition, such as Yahoo and Google, or by
hosted search engines like Microsoft Indexing Service for
Uploading the documents created by our system onto a
website is the only simple step necessary to experience
web-based electronic documentation.
We have also found that many accounting firms want to
email information to their clients over the Internet, but
to do so in a secure manner. Our system creates PDF
documents that are ideally suited for sending as secure
email attachments. They are compact in size so that they
transmit more quickly than any other electronic format.
The receiving party can easily view and print the document
with Adobe Acrobat Reader, which is free software, and you
can secure the document, preventing anyone from opening
it, by sending it with password security at document
Efficiency and Workflow:
accounting firms have taken advantage of the cost-saving
benefits that computer networks offer, between 85% and 90%
of important information is not accessible through these
networks because it resides in paper format. Inherent in
these paper-based systems are wasted man-hours spent
filing, searching, retrieving, and re-filing documents.
In a business atmosphere, where accounting firms are
looking for ways to cut cost and increase productivity, a
need exists to replace obsolete paper filing system with a
document imaging system to gain the benefits inherent in
electronic documents. The time saved retrieving electronic
documents is enormous.
Due to the constant influx of multiple office personnel
circulating through a paper-based filing system to
retrieve and return documents, instead of a single
dedicated person, we seldom analyze the cost of our
paper-based filing system. It is an eye-opening experience
when one does investigate this cost.
With efficiency studies’ showing that it takes 6 minutes
to find and re-file a document in a highly efficient
filing system, let's analyze the cost to find and file 200
important paper documents per day. 200 documents x 6
minutes each = 1,200 minutes daily / 60 minutes per hour =
20 hours x $15 per hour (including SS and benefits) = $300
per day x 260 days per year = $78,000 per year.
In the previous example, we used a highly efficient filing
system. However, in a paper-based filing system, documents
often cannot be found. According to a study by Cooper &
Lybrand, one out of every ten documents is a problem;
sitting on someone’s desk, misfiled, removed from the
office, of simply requires more time to find. This
dramatically increases the costs involved in using a paper
filing system, and decreases the overall efficiency of the
firm. With our document imaging system, lost and misplaced
documents are a thing of the past.
Access to Documents:
another problem is that a paper document can only be in
one place at one time. However, it is often the case that
numerous people need access to the same document. In a
paper-based system, when a file is removed from the filing
cabinet, work is interrupted for everyone else who
requires access to the file. The result is what the
manufacturing industry would call “work stoppage,” which
slows production and increases costs. It also elevates the
frustration level among office personnel.
Again, this problem is addressed with our document imaging
system. Allowing multiple users to access electronic PDF
documents simultaneously makes information flow more
freely using our system. The benefit is straightforward:
immediate access to documents when needed results in
higher office efficiency. The ability of our document
imaging system to cut costs and increase productivity is
simply unparalleled by any other cost reduction strategy.