Document Imaging & Document Management Software
ESI Imaging solutions reduce misfilings, document retrieval time, photocopying & paper distribution costs.
Electronic Solutions for Imaging document imaging and management provides integrated imaging, document management, workflow, web and CD publishing solutions.
"We make your documents available, when you need them,
             wherever you need them, at the click of a mouse!"
Electronic Document Management System
Return On Investment Calculations

Document Imaging and Management System and Software SolutionInstant access to critical information allows employees to accomplish more goals, more efficiently. In addition, printing and publishing costs are eliminated for documents that do not require hard copy creation.

Often cited as a key benefit by our clients, our document management system facilitates document sharing and communication not only between, but also within, organizations. This helps build what has been described as a "corporate consciousness." People feel like part of the team.

To determine the ROI of our document imaging system, you must calculate the saved man-hours and storage costs and compare the final number against the cost of our document imaging system and its operation.

  1 – 3 ft. filing cabinet drawer = 9,000 documents (pages)
  1 – 4 drawer filing cabinet = 36,000 documents (pages)
  1 – 4 drawer filing cabinet requires 21 sq. ft. of storage space

Annual cost of storing your documents
  # of filing cabinets __________ X 21 sq. ft = __________ total square feet.
  Total square feet _______ X $ _______ per sq. ft. = $ ______ Annual Cost

  15 filing cabinets
  $24.00 per sq. ft. rent
  15 x 21 = 315 total sq. ft.
  315 x $24.00 = $7,560 annual cost

The cost associated with finding and retrieving documents
A key advantage of a document imaging system is the ability to find and retrieve documents instantly from your desktop PC. Time-management experts estimate that searching for documents requires 20% to 30% of the average employee’s time. Therefore, based on the 20% figure, the annual savings in man-hours is:

  20% X # of employees __________ X $ ___________ Avg. Annual Wages = $ __________ Savings
  20% X # of employees __________ X $ ___________ Avg. Annual Wages = $ __________ Savings

In a case study of Walters Gardens, Inc., three full time employees were originally filing paper documents. After installation of our system, that number was reduced to one person working half-days to scan and label documents. According to Dave Walters, company president, “One person accomplishes all of the filing twice as fast as before, including scanning and labeling the documents.” Furthermore, every customer service representative now has immediate access to documents, and Walters Gardens, Inc. estimates a time savings of 25%.

The time required to scan and label documents
Based on current customer influx, a good rule of thumb is 4,000 documents per day of an entry-level employee’s time.

Current workflow
  # of documents per day __________ divided by 4,000 = __________ amount of time required to maintain    current workflow.

Archived documents
  # of filing cabinet drawers ________ X 9,000 = __________ total # of documents.  Total # of documents __________ divided by 4,000 = ___________ number of days to eliminate archived documents.

If we use the earlier example:
  15 filing cabinets
  $24.00 per sq. ft. rent
  500 new documents per day
  10 office employees at $20,000 per year income

  Annual Storage Cost = $7,560
  Time savings at 20% = $40,000
  Current time required to scan and label documents = 1 hour per day vs. time to hand file 500 documents.
  Cost to scan and label archived documents = 135 days
  135 day of labor at $20,000 annual labor cost = $10,800
  Cost of System #3000 = $14,950

  Annual Savings = $7,560 + $40,000 = $47,560
  One time cost = $10,800 + $14,950 = $25,750
  Return of Investment = 197 days

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