foundations of our document imaging software are
simplicity and adaptability. Through our partnership with
Adobe, we have created an imaging software package that is
powerful, easy to use, and will turn every document into
the time-tested PDF file format.
With our document imaging software package, you have the
option of creating PDF files by two different methods.
First, documents that already exist in another electronic
format can be converted directly into the PDF format and
added to our index for search and retrieval. Second, paper
documents can be scanned, automatically converted into
retrievable PDF documents, and added to our index for
search and retrieval. Every PDF document and the
searchable indexes created by our imaging software can be
archived on CD-ROM discs, external hard drives, or another
storage device of your choice. Combining the PDF file
format with our document imaging software creates an
imaging solution with which other vendors cannot compete.
Simplicity: Easy to Learn and Use
Our imaging software package is designed so that entry-level
personnel can be in full production (running the scanning
station, labeling documents and indexing files) with less
than two hours of training.
Our indexing and retrieval software is self-extracting,
allowing easy index creation and maintenance. The indexes
can be created by individuals with basic computer skills
and do not require technical support from your IT
End-users on a network can learn to retrieve, view and
print indexed documents with less than fifteen minutes of
training. By simply clicking on the "Search" icon and
typing in a keyword for a particular document, the
document will instantly appear on your screen for viewing
The software for finding, viewing and printing a PDF
document is freeware created by Adobe called Acrobat
Reader and can be installed on every workstation on a
network free of charge. Furthermore, users outside your
organization can download it for free from the Internet.
This freeware dramatically reduces the cost to your
organization to share documents internally and externally.
Adaptability: Flexible Indexing Options
government facilities to offices with less than ten
employees, our document imaging software has demonstrated
its adaptability to any size and type of business. The
flexibility of our labeling and retrieval software is a
key reason for its versatility. With our document imaging
software, you can identify a document for retrieval with
as many fields or labels as necessary, each label
containing an unlimited number of characters. This allows
organizations to mirror the retrieval strategies of their
paper-based filing system, and insures very precise
retrieval search results. Using terminology with which
employees are already familiar when searching for
documents dramatically shortens the learning curve for
comfortable use of our system.
In addition, our system allows you to create multiple
self-extracting index-databases, which can be turned on or
off, depending on the complexity of your search. This
allows our retrieval system to easily adapt to the unique
needs of your company. Combining the ease-of-use of
Acrobat Reader with the flexibility of our labeling and
indexing software creates a solution your employees will
adapt to in a matter of minutes, compared to days, weeks
or even months with other systems.
The core of our document imaging software package was designed
by Adobe to archive documents for the U.S. Department of
Defense. Currently, the U.S. Federal Government is still
the largest user of PDF technology. Many individuals have
encountered the PDF format when they download electronic
tax forms from the IRS. Another major endorsement of the
PDF file format came in 2000 when the U.S. Federal Court
system, under its Case Management / Electronic Case Files
(CM/ECF) project, decided to adopt the PDF file format for
archiving its legacy files.
These cases reinforce confidence that the investment made
in PDF technology with our software will stand the test of
time. PDF documents will still be accessible hundreds of
years into the future because of their widespread use by
the U.S. Federal government. In addition, software
companies are committed maintain backward compatibility to
the PDF format that will negate the possibility of
retrieving past versions of archived PDF files.