There is no way
to overestimate the value of the straightforward simplicity of
our document imaging system. Our document imaging system feeds a
paper document through a high-speed scanner, and converts the
image into an electronic PDF file. This industry-preferred file
format is ideal for sharing across a company's local area
network (LAN), accessing over the Internet, or archiving to a
hard drive or other media. In addition to being a document
conversion solution, our document imaging system also integrates
with the Windows printing system, allowing users to create a PDF
file directly from any application by using the "print"
function. This completely eliminates the need to print documents
to paper and then scan them back into the system.
Simplicity is the foundation of our document imaging systems
success: it is simple to set up, simple to use, and simple to
manage. We provide a comprehensive, out-of-the-box solution that
can be up and running in hours without an expensive and
time-consuming installation and customization process. An
entry-level employee can be in full production (scanning,
labeling, and indexing) after less than two hours of training.
Our document imaging system requires only basic computer skills
for installation and management without the need for constant
intervention of IT personnel. Even our index-databases, created
by Adobe, were designed as self-extracting programs requiring
minimal installation time without IT involvement.
Adobe Acrobat Reader can be easily utilized by everyone on a
network to retrieve, view and print the PDF documents created by
our document imaging system: your company's personnel can
perform these functions from their desktop PCs after less than
fifteen minutes of training. Millions people are already
familiar with Acrobat Reader because it is standard software
preloaded on most personal computers and is widely used when
navigating the Internet.
By
Embedding our Label into the Electronic File, our Documents
Become our Database
Other document imaging systems label documents with characters that
reside in an independent database. Creating this type of label
database that is simply linked to its documents is problematic
in that it eliminates the ability to transfer documents across
multiple platforms, creates compatibility issues with future
software upgrades, and binds one to the original host imaging
system.
Our labels are automatically embedded into every electronic PDF
file created by our system; everywhere the document goes, the
label travels with it. This feature is an enormous advantage to
our customers because it eliminates the need for database
maintenance and the requirement of adding "Meta-tags" to
documents for web-enablement. Our indexing system simply
extracts the character information from the documents and
generates a "flat database" from which searches are conducted.
This gives you the freedom to move documents from one directory
to another. By simply rebuilding the index at the click of a
single button, documents are ready for retrieval because the
embedded label moves with the document.
The advantages of our labeling software become brutally obvious
in the event of a disaster. With our system, the solution is to
simply download the documents back onto the server and recreate
the index, which is accomplished in a matter of minutes. A
similar scenario with a complex database would require hours -
or even days - to replicate and rebuild the old database. Costly
downtime and IT department commitment are eliminated by our
solution.
Our
Document Imaging System Adapts to any Company's Unique Makeup
Because we can Create and Search Multiple Indexes
From federal
institutions to small-scale companies, out document imaging
system has demonstrated its adaptability to any size and type of
business. The key is the flexibility of our labeling and
retrieval system. Our labeling engine allows one to identify a
document for retrieval with an unlimited number of labels, each
label containing an unlimited number of characters.
Additionally, our system allows you to create multiple
index-databases which can be enabled or disabled, depending on
the range of content your search requires. The result is an
document imaging system that can adapt to the unique needs of
your company. The flexibility of our labeling and indexing
system combined with the ease-of-use of Acrobat Reader creates a
system to which you will adapt and seamlessly integrate into
your existing modus operandi in mere minutes, compared to days,
weeks or even months with other systems.
With versatility in mind, we created a document imaging system
that allows one to either label or OCR a document for retrieval
purposes (please refer to the more technical discussion on this
subject within Section I). The ability to use unlimited
characters while labeling documents with our system has allowed
many of our customers to use existing terminology with which
employees are already familiar, facilitating a quick and easy
transition into using our retrieval system.
Our
Document Imaging Systems use the PDF file format
We chose to
use the PDF file format because it uniquely fulfills the
prerequisite criteria for the "ideal" document imaging system:
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First, a PDF file is an exact replica of its paper counterpart
and cannot be altered without leaving an electronic footprint.
This was a key reason for the U.S. Federal Court system's
selection of the PDF file format for its CM/ECF document
archive-imaging project.
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The PDF document format allows anyone to view the document
independently of the hardware, operating system and application
software that was used to create the PDF document. Furthermore,
it can be transferred and shared across multiple computer
platforms, creating an ideal document format for use on the
Internet, or in the corporate environment.
-
Multiple users can simultaneously view a PDF document using free
software (Acrobat Reader). Other systems that use the TIFF file
format require special viewers, therefore restricting
information sharing outside of the corporate environment.
-
By
using the PDF file format, you are assured that your investment
in this technology will not become obsolete. If you decide to
expand into workflow or share documents on the Internet in the
future, every electronic document you create now can be used in
future environments.
-
Because any alterations to a PDF document leaves an electronic
footprint, they can be stored on a hard drive or the
organization's server. This eliminates the need for expensive
optical drive hardware and IT technical knowledge.
We Do Not
Have a "Per-Seat" Charge with our Document Imaging System.
Whether your Have 2 or 10,000 People Connected to the System,
the Price is the Same
Previously,
document imaging systems were cost-prohibitive for most
businesses. Our goal was straightforward: to develop a
cost-effective system so that any business could take advantage
of the benefits offered by document imaging. It also had to be
robust enough to successfully compete against systems costing
$150,000 - $200,000.
The result is an imaging system that is both affordable and easy
to use. Our system's software is priced at $10,450 and is robust
enough that it is used by the U.S. Naval Command Center in
Washington D.C. and by the U.S. Marshall Service.
Using the PDF file format and an indexing-database developed by
Adobe for the U.S. Department of Defense keeps the expense of
the system low. Our system is freed from the costly hardware
configurations required by other systems using the TIFF file
format and its required optical drive system. Besides being less
expensive than an optical drive system, sharing documents from a
network server is inherently easier and requires less technical
expertise.
Our system uses Adobe Acrobat Reader with a plug-in search
module to search, view and print documents from the system.
Because this software is free, we avoid a "per-seat" charge for
workstations connected to the network. With our system, it does
not matter whether 2 users or 10,000 users are on the network;
the cost of the system is the same.
Service,
Training and Consulting
At Document
Imaging Solutions, Inc. we are committed to providing the
ultimate level of service and support. We offer extended
warranties on our scanning systems and provide unlimited
telephone support for one year. Finally, we provide free on-line
customer training for our system. Although our systems are easy
to use, some organizations prefer to have us come on-site to
install, train and consult with them on our document imaging
system. If desired, we will provide on-site consulting and
training services for an additional fee.
Seeing is
Believing
To help you evaluate our system, we have employed several cutting-edge
technologies which enable an interactive demonstration and
answer many of your questions. To allow you to see our system at
work, we filmed it in use at one of our customer's headquarters.
He has been using our system for over three years, and his
candid responses to frequently-asked questions are included in a
seven-minute video CD you may receive upon request.
We also offer an online demo which allows you to simulate our
document imaging system in action. You can experience first-hand
the power of our software and the ease of our search and
retrieval system. Also, as it is performed over the Internet,
everything can be seen and experienced in the comfort of your
office.
Simplicity and versatility were the paramount goals in the
development of our system, and they are what continue to
distinguish our product from others. The advantages of a
document imaging system cannot be overestimated; our system
allows you to realize those benefits, affordably. |
