More and more
physicians are choosing to move away from paper charts and gain
the benefits of a document imaging system. Electronic medical
records are being used within organizations to allow medical
care providers to gain quick and easy access to patient medical
records. An electronic medical record system allows doctors
throughout a hospital or office to look at charts and medical
histories of patients without having to search files or wait for
clerks to get the information.
Our document imaging system allows the practice to manage files
as it always has, choosing appropriate names for each file and
cataloging each according to its specific need. Patients' charts
are also fully customizable allowing the practice the
flexibility to define what data is displayed on default. For
example, an office can list every medication and dosage on a
patient file. Then in the future, if a warning were issued on a
drug the practice had prescribed, every patient that was
prescribed that drug could be identified in a matter of minutes.
Patient files are easy to find
One frequent problem mentioned by medical staff is finding
active patients charts, which move around a lot. With our
imaging system, it virtually eliminates the time staff wastes
looking for patient information by placing data in one
electronic location that can be accessed by multiple users at
multiple locations. This improved access to patient records
allows a practice to focus on more important tasks, thereby
enhancing patient care.
Free up hundreds of square feet of office space
In addition to the simultaneous access to patient records and
reducing time spent looking for and re-filing those records,
another benefit of an electronic document imaging system is the
reduction of paper to be stored. Electronic medical records take
up little room, freeing hundreds of square feet of office space
for uses other than paper storage.
Common problems with paper files are eliminated
With an electronic document imaging system these common problems
with a paper filing system are also eliminated:
Keeping all of a patient's papers together in one file
yet separated into proper categories.
Identifying which patients belong to which doctor.
Eliminating paperwork and notes falling out of the file.
Purging inactive patient records.
When patients call the office with questions, the file can be
immediately accessed from any desktop PC. This allows the call
to be handled swiftly and easily, immediately providing the
patient with the information he or she needs. Patients feel that
they are receiving more personalized care when callbacks and
messages left on answering machines are eliminated.
In compliance with HIPAA
Another benefit of our system is that files can be secured at
document level with password security. This security helps keep
a practice in compliance with the Gramm-Leach-Bliley Act, which
addresses "patient privacy issues", and HIPAA, which addresses
sharing electronic information.
Doesn't disrupt established office procedures
A key advantage to our document imaging system is that it
doesn't disrupt established procedures in an office. Staff
members don't need to learn a new program, and the office can
still use paper if desired. We simply take your paper
environment and scan it into electronic PDF documents. This
allows everyone in the office to be able to easily retrieve
these electronic patient records. In fact, most offices create
an electronic filing system that parallels their current paper
system, making the transition effortless for the practice.
Because PDF documents are electronic replicas of their paper
counterparts, everyone quickly becomes comfortable using the
electronic document system.