discovering that they must reduce costs and increase
administrative efficiencies to remain competitive, as the
Business world and consumer marketplace becomes increasingly
digital. Document Imaging Solutions is providing manufactures
these competitive necessities on several administrative levels.
Reduce Storage and Retrieval Costs
Manufactures using our Document Imaging Systems are drastically
reducing costs and inefficiencies related to document storage
and retrieval. A recent cost analysis from Pitney-Bowes and
Xerox places the total cost of handling and archiving a single
paper document, during its complete life cycle at a Fortune 500
company, at $10 per sheet. That cost skyrockets to $75 when a
manual archive search is required.
Our systems enable manufactures to store these documents
digitally and thereby eliminate most of the storage costs paper
archives require. Valuable space is freed up for other uses for
companies using onsite storage by removing rows and rows of
filing cabinets and filing boxes. Retrieval times and related
expenses are greatly reduced by the ability to retrieve our PDF
files instantly from any desktop PC. The savings and
efficiencies gained here alone can create a ROI (return on
investment) of 6 -12 months.
Our Systems are Paying Huge Dividends for Accounting
Instant access to critical information is the primary benefit
for company accountants and bookkeepers. Invoices, bills of
lading, proof of delivery, and financial reports of various
types can be retrieved and shared within seconds.
Improved Customer Service
Do you keep customers waiting while looking for an invoice,
billing statement, a signature, bill of lading, or a report?
Even if it only takes 10 minutes, that's 10 minutes of customer
annoyance and 10 minutes of employee labor cost and often the
expense of a returned phone call. The yearly savings related to
customer service is enormous when you multiple that 10 minutes
and those additional phone charges by the thousands of instances
that may occur each month.
Shared Access to Job Files/Work Orders
Our systems reduce "time-to-market" by allowing simultaneous
access to job file documents by department employees. Waiting
for critical job related specs and information is eliminated.
Automatically dated notes can be attached to documents within a
job file by various departments as work proceeds. Once
completed, job files can be archived digitally, and at some
later point in time, quickly retrieved to access information for
creating or completing new job files.
Engineering Reduces Costly Errors
It is very costly mistake when the wrong auto-cad drawing and
specs are mistakenly being used on the floor of a manufacturing
facility. Our system equips engineering departments to display
their drawings out on the floor as read only PDF files,
eliminating intentional and mistaken changes made on the floor.
By then linking PDF drawings back to the original auto-cad
drawing, the engineering department can control the document and
make changes to the documents as needed. By maintaining the
engineering departments control, they can make sure the plant is
viewing the proper up-to-date auto-cad drawings and reduce these
costly production mistakes.
Timely Access to Critical Reports
Timely posting of various types of reports is another area where
manufactures are benefiting from our Document Imaging Systems.
Posting Purchasing Specification Reports, Parts Reports, Product
Cost Reports etc. on ones network greatly enhances the value of
these reports and greatly reduces the time required to access
Scalability is Important for Implementing Imaging Solutions
The scalability of our systems is important in that it allows
manufactures to implement our systems over time, departmentally.
Document imaging solutions can be added in stages as each
department completes their analysis for imagining applications.
Our experience has been that all departments are not necessarily
ready for the digital changes at the same time. Our systems can
be implemented as applications are recognized. In fact,
additional cost-saving applications are often recognized after a
system is installed and in use by a department.
What we have shared here are just a few of the cost-saving
benefits Document Imaging Solutions are offering manufacturing
companies. The critical question all of these examples pose is
this: "If your competitors are using imaging solutions to reduce
capital expenditures and increase efficiencies for document
storage and document management, can your company afford not